Translations 📚Updated 2 months ago

Translation Assignment

1. Translation Channel:

   • All translation requests will be communicated through the Slack channel "Translations."

   • Details provided in the channel include:

     • Required languages.

     • Deadline for submission.

2. Tracking Time:

   • Track your translation time in Hubstaff under the project "Translation."

3. Daily Check:

   • Make it a habit to check the "Translations" channel every day to avoid missing any tasks. This is very important!

Assigned Translators

Translation Workflow

Step 1: Use ChatGPT for Translation

1. Open ChatGPT (in a browser or app).

   
   
   
   

2. Start a new chat.
   
   

3. Write a clear prompt for the translation. Example:

   • "Translate the following text from [source language] to [target language] in informal form.: [insert text here]."

4. Paste the text that needs translation into the prompt.

   • Tip: Instruct ChatGPT not to use bold fonts for words unless necessary.

   • Specify words that should not be translated (e.g., Header, Subheader, Name, etc.).

Step 2: Review the Translation

1. Check for the following:

   • Words that do not fit in context.

   • Errors or grammatical mistakes.

   • Untranslated words (ensure there are no Dutch words left).

2. Make corrections as needed.

Step 3: Finalize and Format the Document

1. Copy and paste the translated text into the relevant document (Microsoft Word or Google Doc).

2. Adjust the formatting to match the source file:

   • Spacing: Ensure it matches the original document.

   • Font: Apply bold or colored formatting where applicable.

   • Structure: Maintain alignment (e.g., centered text in the source file should also be centered in the translation).

     
     

     
     

     
     

3. Reinsert any non-translated English words (e.g., Header, Subheader, Name, Message to the schedulers) in their correct positions.

Step 4: Product-Specific Translations

1. Verify Product Names:

   • For emails mentioning specific products, double-check the exact product name in the relevant shop. Use the translated product title from the website.

   • Example:

     • The Dutch title "Vrolijke peperkoekman" should be translated as "Glad peberkagemand" in Danish. Check the shop link to confirm the title: Example.

2. Inconsistent Product Titles:

   • If the product title on the website is incorrect, contact Ursina or Katja to correct it.

Key Notes

• Always use the same ChatGPT session for consecutive translations (no need to start a new chat).

• Ensure the translated document reflects the original file's structure and formatting.

• For any questions or issues, reach out to the relevant backup translator or team lead.